Procurement
Advisory
RFP drafting, evaluation panel support, panel-of-suppliers design, contract-form selection, probity, and advice on bringing services back in-house - scoped specifically to parks, sports fields, amenity, and arboriculture contracts.
Most council greenspace tenders are written once, copied forwards, and quietly inherit problems for a decade.
We rewrite them. Or we draft new ones from scratch. Either way, you end up with a procurement document that reflects how the work actually gets delivered.
Procurement advisory at Greenspace & Co. is grounded in technical credibility. We don’t just run process - we know what’s being procured. That means specifications that reflect actual operational requirements, evaluation criteria that surface the right contractors, and contract clauses that hold up under pressure.
We work council-side only. No supplier panels, no preferred-contractor relationships, no commission arrangements. The advice you get is independent of who ends up winning the tender.
Insourcing is increasingly part of this conversation. Where the right answer is to bring services back in-house, we’ll say so - and we’ll help you model the cost, capability, and transition implications honestly.
Council managers about to spend real money.
Parks & Reserves managers
If you’re going to market for the next maintenance contract, sports field renovation, or arboriculture programme - and want it written by someone who knows the difference between a competent contractor and a glossy proposal.
Procurement leads
If you’ve inherited a parks or amenity tender as the technical lead and procurement isn’t your home territory - we’ll handle the procurement craft so you can focus on getting the technical specification right.
Asset & planning teams
Considering a shift in delivery model - insourcing, panel-of-suppliers, performance-based contracting - and wanting an independent view of the trade-offs before committing.
Concrete deliverables, not glossy frameworks.
Tender strategy & procurement plan
Pre-market document defining scope, contract form, evaluation approach, and timeline. Written to be approved by procurement and signed off by elected members where required.
RFP / RFT / EOI documents
Full tender documentation - scope of services, technical specifications, evaluation criteria, response templates, and contract terms - drafted and ready to release.
Evaluation panel support
Pre-evaluation briefing for panel members, evaluation moderation, scoring support, and recommendation report drafting. Probity-clean and council-report-ready.
Panel-of-suppliers design
Framework agreement design for councils moving from single-contractor to managed competition. Includes call-off process, performance management, and refresh provisions.
In-house transition planning
Cost modelling, capability assessment, and transition pathway for councils considering insourcing previously contracted services. Honest about the operational implications.
Contract form & probity advice
Recommendation on appropriate contract form (NZS, bespoke, or framework), risk allocation, and probity protocols. Sense-checked against your council’s procurement policy.
Four steps. No surprises.
Scope & quote
Free thirty-minute conversation. We confirm what you need, what’s in and out of scope, and quote a fixed fee for the work.
Discovery
Site visits where they help. Review of existing contracts, specifications, and performance data. Stakeholder interviews where relevant.
Draft & review
Working draft for council review. One round of substantive feedback included. Iteration through to a document you’re confident releasing.
Handover
Final documents, briefing for the team, and optional ongoing support through evaluation, contract award, and early contract management.
A flavour of procurement engagements.
Multi-park maintenance - managed competition model
Designed a panel-of-suppliers approach for a council moving from single-contractor delivery. Drafted the RFP, supported evaluation, and embedded performance KPIs in the resulting contracts.
In-house transition for parks services
Advised a council considering insourcing previously contracted parks services. Modelled cost and capability implications, designed the transition pathway, and drafted operating model recommendations.
Sports field maintenance RFP & specification
Drafted full tender documentation for a regional sports field maintenance contract - including technical specifications written to address known performance issues and KPIs aligned to council reporting.
Out of the weeds.
Into excellence.
If you’re sitting on a tender that needs sharpening, or considering a shift in delivery model - let’s talk. First call is free.
Book a thirty-minute call